The Best Free Grant Management Tools for Small Organisations

Free tools can help very small rounds, but most funders outgrow them quickly as compliance and volume increase.

• Forms and spreadsheets work for pilots with careful controls.
• Open‑source options require maintenance and security expertise.
• Upgrading to Plinth reduces risk and admin.

When free tools are enough

Keep scope tight and risk low.

• Fewer than 50 applications per year.
• No complex due diligence or payments.
• Basic reporting and simple decisions.

Key takeaway: pilots only—plan your upgrade path early.

Signs you should upgrade

Growing programmes need joined‑up workflows and assurance.

• Rising application volumes and reviewer panels.
• Stronger due diligence and audit expectations.
• Impact reporting beyond annual summaries.

Key takeaway: the cost of manual work soon exceeds licence fees.

Moving smoothly to a platform

Import data and reuse templates to minimise disruption.

• Map your process and streamline before migrating.
• Launch one programme; expand after success.
• Provide quick training and office hours.

Key takeaway: Plinth offers an accessible path for small teams.

FAQs

Are free tools compliant?

They can be, but require disciplined processes and extra checks.

Can we mix free tools with a platform?

Yes for a time, but unify data quickly to reduce risk.

Is there a starter tier?

Plinth provides options tailored to small funders.