Inventory Management
Transform stock management from tedious data entry into a camera-first workflow. AI identifies items, matches them to your catalogue, and tracks condition — all in seconds.
Book a demoTake a photo
Camera or upload
AI identifies
1-3 seconds
One tap to confirm
Done
Photograph an item, and AI identifies it, matches it to your catalogue, and pre-fills everything. Try it below.
Tap an item to scan it
Photograph, don't type
Use your phone camera or upload an image. No need to describe things manually.
AI fills in the details
Name, description, categories, tags, condition, and estimated value — all suggested automatically.
One tap when it's right
High-confidence matches can be confirmed instantly. New items get a pre-filled form.
Photo the returned item. AI matches it to the right loan, assesses condition, and closes the loop. Try it.
Tap a loaned item to simulate its return
Matches to the right loan
AI searches only active loans, so it finds the right borrower instantly.
Automatic condition check
AI compares the return photo to the original and flags any deterioration.
One tap to close
Confirm the return. The loan is closed and condition notes are recorded automatically.
A box of donations just arrived? Photograph everything, and AI processes them all in the background.
Simulate scanning 6 donated items at once
Rapid-fire photography
Snap photos one after another. No waiting between items.
Background processing
AI processes every photo while you keep scanning. Review them all when you're ready.
Colour-coded review
Green for confident matches, blue for new items. Confirm or adjust in one go.
Every photo builds a visual history. AI compares condition over time and flags deterioration automatically.
Tap an entry to see AI condition notes
Visual history
Photos from every intake and return build a timeline for each item.
AI spots deterioration
The AI compares return photos to the original and highlights any new damage.
Accountability
Know exactly when damage occurred and who had the item. Fair for everyone.
Seven powerful capabilities, all powered by AI, all designed to save you time.
Photograph arriving items and let AI identify, categorise, and match them to your existing catalogue. One tap to confirm.
Snap a photo of returned items. AI matches them to active loans, assesses condition, and records the return in one tap.
A box of donations just arrived? Rapidly photograph item after item. AI processes them all in the background.
Build a visual history for every item. AI compares photos over time and flags deterioration automatically.
Prevent catalogue bloat. AI spots when you're about to create an item that already exists under a different name.
AI estimates the replacement value of items from their photo, so you don't have to look it up yourself.
Print QR labels for high-value or frequently-loaned items. Instant identification, no AI needed.
Adding a new item
Processing a return
Batch intake (10 items)
Condition tracking
Duplicate detection
Value estimation
A two-stage pipeline that's fast, accurate, and gets better as your catalogue grows.
A vision model analyses your photo and produces a structured description: name, category, colour, material, size, condition, and distinguishing features.
Typically completes in 1–2 seconds
The description is compared against your existing items. The AI returns ranked matches with confidence scores, so you know exactly how sure it is.
Works brilliantly at typical inventory sizes (50–500 items)
All photos and data are encrypted in transit and at rest, in line with GDPR.
Your photos and inventory data are never used to train AI models.
Every AI identification is logged, so you have a clear trail of what happened and when.
Any organisation that lends, distributes, or manages physical stock can benefit from AI-powered tracking.
Manage hundreds of toys across multiple borrowers. AI identifies returned items instantly and tracks wear over time.
Drills, saws, gardening equipment — AI recognises them from a photo and logs condition so you know when tools need servicing.
Track donated stock as it arrives. Batch scan entire deliveries and record what’s been distributed to whom.
Books, board games, DVDs — photograph items to catalogue them instantly. QR labels for your most popular stock.
Pushchairs, car seats, clothing bundles — AI logs condition carefully for safety-critical items.
Art supplies, sports gear, musical instruments — any organisation lending equipment benefits from faster intake and returns.
Furniture, homeware, electronics — AI suggests value estimates and prevents duplicate catalogue entries.
Manage shared resources across departments or groups. Know who has what and when it’s due back.
Mobility aids, sensory equipment, therapy resources — track loans with condition assessment for safety compliance.
Every scan, loan, and return feeds into reporting that tells the full story of your stock and the people you serve.
1,247
Total Loans
+12% this quarter
89
Active Loans
3,412
Items Distributed
+8% this quarter
Most Popular Items
Wooden Fire Truck
34 loans100-Piece Jigsaw
28 loansSoprano Ukulele
22 loansLego Starter Set
19 loansBorrower Demographics
312
Unique borrowers
67%
Repeat borrowers
184
Under 18s reached
23
Postcodes served
Stock Health
142
Good
31
Fair
8
Needs Repair
Loan activity at a glance
Total loans, active loans, items distributed, overdue rates — all updated in real time.
Most popular items & categories
See what gets borrowed most. Spot trends. Know what to restock and what sits on shelves.
Demographic & engagement data
Ties into Plinth's wider reporting: who's borrowing, which postcodes you're reaching, age breakdowns, repeat engagement.
Ready for funders
Generate impact reports showing total items distributed, people reached, and community outcomes — exactly what funders need to see.
See AI stock tracking in action. Book a 30-minute demo and we'll walk you through it.
Book a demo