Holiday Activity & Food Programmes
Everything you need to run HAF — from provider onboarding and central booking to FSM eligibility checking and DfE reporting. One platform, one login.
Trusted by Local Authorities across England
A central booking page for families
One branded portal where families browse every activity in your programme, filter by age, venue, and accessibility, and book free sessions instantly. No more chasing providers for availability.
Camden HAF Programme
Summer 2025 · 46 activities available
Wellbeing Workshops
HF Mencap Activity Centre
Every Wednesday, 17:00–19:00
By YDP HF Mencap
8 spots leftMuay Thai & Boxing Masterclass
Addison Primary School
Wed 29 Oct, 10:00–14:30
By LMP Action
3 spots leftCookery Course
Nourish Hub
Thu 16 Oct + 4 more, 10:00–12:00
By UKHarvest Limited
12 spots leftDanceWest Holiday Club
Lyric Theatre Hammersmith
Mon 27 – Fri 31 Oct, 9:30–15:30
By Dancewest London Limited
WaitlistCreative Arts & Crafts
Talacre Community Centre
Mon 27 Oct, 10:00–15:00
By Camden Sport
15 spots leftFootball Tournament
Regent's Park Hub
Tue 28 Oct, 9:00–16:00
By Elite Pathways
6 spots leftAutomated FSM eligibility checking
Upload your Free School Meals list and let the system do the matching. Fuzzy matching on name, date of birth, postcode, and school means you catch real matches even when parents spell things differently.
Instant matching
Results in seconds, not days. Families know immediately if they're eligible.
Manual review fallback
Partial matches go to your team for manual review. No eligible child is turned away.
Booking rules enforced
Only eligible families can book free sessions. Non-eligible families see paid options or are directed to apply.
FSM Eligibility Checker
Automated matching against your uploaded eligibility list
Upload your FSM list, then run the check to match registrations
Fuzzy matching on name, DOB, postcode & school
Provider onboarding & activity moderation
Providers register their own activities through a simple 7-step form. Your coordination team reviews, requests changes, or approves before activities go live on the booking page. Scale from 10 to 100 providers without the admin overhead.
Activity Moderation
Review and approve provider-submitted activities
Summer Sports Camp
ApprovedCamden Sport · 22 Jul – 30 Aug · 40 places
Creative Writing Workshop
ApprovedYoung Camden Foundation · 29 Jul – 2 Aug · 15 places
Coding for Kids
Pending ReviewTech4Good CIC · 5 Aug – 9 Aug · 20 places
Swimming Lessons
ApprovedFuzion Active · 22 Jul – 30 Aug · 30 places
Nature & Wildlife Club
Changes NeededCity Farm Trust · 12 Aug – 16 Aug · 25 places
Music Production
ApprovedRoundhouse · 22 Jul – 16 Aug · 12 places
DfE reporting, ready when you need it
Generate your Q36 (eligibility breakdown) and Q38 (capacity and attendance) reports in one click. Filter by date range, provider, or venue. Export to CSV for your DfE returns.
Q36 — Eligibility breakdown
FSM, SEND, EHCP breakdowns with booked vs attended numbers and attendance rates.
Q38 — Capacity & utilisation
Activities, providers, venues, and capacity utilisation broken down by provider.
Custom reports
Need a custom breakdown for your council? We can configure bespoke reporting templates.
HAF Programme Reports
4,685
Total Booked
3,883
Total Attended
82.9%
Attendance Rate
| Category | Booked | Attended | Rate |
|---|---|---|---|
| FSM Eligible | 2,847 | 2,341 | 82.2% |
| Non-FSM | 1,203 | 987 | 82.0% |
| SEND (Universal) | 412 | 356 | 86.4% |
| SEND (Specialist) | 89 | 78 | 87.6% |
| EHCP | 134 | 121 | 90.3% |
Digital attendance & printable registers
Providers mark attendance on the day — digitally on a tablet or with printed registers. Walk-ons are captured, no-shows are flagged, and everything feeds into your reporting automatically.
Digital Check-in
Mark attendance on any device. Real-time sync across all coordinators.
Print Registers
Auto-generated, sorted by time slot with custom fields per activity.
Walk-On Tracking
Capture eligible and non-eligible walk-ons separately for accurate reporting.
Bulk Import
Import attendance from Excel or CSV. Fuzzy name matching to link records.
Summer Sports Camp
Wed 30 Jul · 9:00–15:00 · Camden Sport
How it works
From provider registration to DfE returns — the full HAF lifecycle in one platform.
Providers Register Activities
Local organisations submit their holiday activities with dates, venues, capacity, and age groups. They manage their own events while you maintain oversight.
Coordinator Reviews & Approves
Your HAF team reviews submitted activities, requests changes if needed, and publishes approved activities to the central booking page.
Families Register & Book
Parents register their children, pass eligibility checks automatically, and book free sessions across all approved providers.
Providers Take Attendance
On the day, providers mark attendance digitally or print registers. Walk-ons and no-shows are tracked automatically.
Report to DfE
Generate Q36 and Q38 reports instantly, broken down by FSM status, SEND, age group, and provider. Export for your DfE returns.
Everything you need to run HAF
Built specifically for Local Authority HAF coordinators, with features shaped by councils already using the platform.
Central Booking Portal
One place for families to browse and book free activities across all providers in your area.
FSM Eligibility Checking
Automated matching against your eligibility list with fuzzy name matching — no more spreadsheet lookups.
Activity Approval Workflow
Providers submit activities for review. Coordinators approve, request changes, or reject before they go live.
DfE Reporting (Q36 & Q38)
Generate Q36 (eligibility) and Q38 (capacity/attendance) reports instantly for your DfE returns.
Digital Registers
Take attendance digitally or in bulk. Track walk-ons, no-shows, and actual vs booked numbers.
Multi-Provider Coordination
Onboard 10 or 100 providers. Each manages their own activities while you maintain oversight of the whole programme.
Parent Communications
Send booking reminders with venue details, maps links, and custom messages. Keep families informed.
Waitlist Management
Automatic waitlists when activities fill up. Easily contact waitlisted families when spots open.
Printable Registers
Generate print-ready registers sorted by time slot with custom fields for each activity.
Smart Filtering
Families filter activities by venue, age group, accessibility needs, day of week, and more.
Full-Text Search
Search across all activities in your programme by name, provider, venue, or activity type.
Booking Clash Detection
Warn families when they try to book overlapping sessions. Prevent double-booking automatically.
Trusted by Local Authorities
Camden Council
15+ providers, 6,000+ children across Camden.
Islington Council
30+ local organisations delivering HAF in Islington.
East Riding of Yorkshire
46 local organisations across East Riding.
Ready to simplify your HAF programme?
Join Camden, Islington, Hammersmith & Fulham, South Tyneside and East Riding — all using Plinth to manage their Holiday Activity & Food programmes.