Reporting for Funders
Get better reporting
by asking for less.
Your grantees already collect the data you need. Plinth aggregates it into the reporting you want — without anyone writing a report.
Grant reporting is broken — for everyone.
Charities spend up to 30% of staff time writing reports. Funders still don't get what they need. The problem isn't effort — it's the model.
You ask for more than you read
Most funders have never audited which parts of their reporting requirements they actually use for decisions. Grantees spend hours on sections nobody looks at.
Every report is bespoke
Your grantees write a separate report for every funder. Same underlying data, different formats. You're paying for duplicated admin, not insight.
You get performance, not honesty
When reporting feels high-stakes, charities tell you what worked. The learning is in what didn't — but they won't risk it if the process feels punitive.
Reports arrive too late to act on
By the time a written report lands, the moment to intervene or support has passed. You're reviewing history, not managing a portfolio.
The real insight is in conversation
Your best understanding of a grant comes from a phone call or site visit — but none of that gets captured as structured data.
You're asking for a summary of data that already exists
Your grantees track attendance, record case notes, run surveys, and log outcomes every day. Then you ask them to stop delivering and write it all up in your format.
Your grantees do their jobs.
You get your reports.
Grantees collect granular data as part of their day-to-day delivery — attendance, case notes, surveys, outcomes. Plinth aggregates it automatically into whatever you need to see. No one sits down to "write a report." The report assembles itself from real activity data.
Grantee does their job
A check-in conversation
Plinth captures automatically
Transcribed, structured by AI into monitoring fields
You see in your dashboard
A completed monitoring report
Collected once, used everywhere
Attendance registers, case notes, survey responses, referrals, and outcomes — all captured as part of normal service delivery. No separate reporting step.
Aggregated automatically
Granular data rolls up into your dashboards, monitoring reports, and portfolio views. You define what you need to see — Plinth does the rest.
Honest by default
Because the data is captured in the moment — not retrospectively polished — you get a real picture of what's happening, including the challenges.
Turn a conversation into a
formal monitoring report.
Your grantee records a check-in call, a site visit, a catch-up with a beneficiary. AI listens, extracts the data points, and populates the structured monitoring report you need. Same output as the form — but the grantee never opened one.
Recorded check-in call — 12 min
Grant officer: How's the youth programme going this quarter?
Project lead: Really well. We've had 186 young people through the doors, up from 140 last quarter. The Thursday evening sessions are packed...
Grant officer: And the mentoring strand?
Project lead: We matched 23 new pairs this quarter. Retention is at 85%. One challenge — we're struggling to recruit male mentors...
Monitoring report — auto-populated
| Beneficiaries reached | 186 |
| Mentoring pairs matched | 23 |
| Mentor retention rate | 85% |
| Key challenge | Male mentor recruitment |
| Quarter-on-quarter growth | +33% |
Same structured monitoring report either way. Your grantee chooses how they submit.
Record any conversation
Phone calls, in-person check-ins, site visits. Live transcription with speaker identification captures the full conversation.
AI extracts the structure
The AI maps what was said to your monitoring form fields. Numbers, outcomes, challenges, progress — all extracted and structured automatically.
Same report, better data
You get the exact same structured monitoring report. But the data is richer — captured naturally in conversation rather than squeezed into form fields after the fact.
Three lenses on the same data.
The granular data your grantees collect surfaces in whatever format you need — from a live dashboard to a polished impact report for your board.
For day-to-day oversight
Real-time dashboards
Live portfolio view across all your grantees. See attendance, outcomes, and demographics as they're recorded. Filter by fund, programme, region, or time period.
For periodic check-ins
Structured monitoring reports
You define the monitoring form — only what you'll actually use. Grantees submit via form or conversation. Review, approve, and give feedback in one place.
For your board and stakeholders
Full impact reports
AI synthesises all underlying data into narrative, charts, and demographic breakdowns. Branded to your foundation. 26 languages. PDF or interactive web.
What this means for you.
Real-time portfolio view
See attendance, outcomes, and demographics across all your grantees as they're recorded. Don't wait for quarterly reports.
Honest signal
Low-friction reporting means grantees report challenges, not just successes. You get a real picture, not a polished one.
Learning, not just compliance
See what's working across your portfolio and why. Aggregate outcomes, compare approaches, and spot patterns across grantees.
Proportionate by design
Small grants with light activity generate light reports. Large programmes generate rich ones. The depth scales automatically with the work.
No duplicated effort
Grantees collect data once as part of their normal operations. Every funder gets what they need from the same source.
Export-ready for your stakeholders
Data ready for your trustees, annual reports, and public accountability. Branded impact reports in 26 languages at the click of a button.
What your grantees experience.
You care about this because it directly affects the quality of what you get back.
They do their normal work — no separate "reporting" task
Attendance, case notes, surveys, and outcomes are all captured as part of service delivery. The reporting happens in the background.
A conversation can generate a formal monitoring report
Record a check-in call or site visit. AI extracts the structured data and populates the monitoring form. The grantee gets a natural interaction; you get formal data.
Collect once, satisfy every funder
If they have multiple funders, the same underlying data feeds into each funder's reporting requirements. No rewriting the same information in different formats.
Reporting becomes reflection, not compliance
When reporting isn't a burden, grantees use it to genuinely reflect on what's working. You get honest insight instead of polished performance.
"Plinth has revolutionised our data management. It allows us to create bespoke reports for donors, incorporating the specific data they are interested in. We can easily track outcomes, measure the impact of funded projects, and analyse trends over time. This has not only improved our internal reporting processes but has also strengthened our relationships with donors by providing them with clear, data-driven insights into the impact of their contributions."
Point North Community Foundation
See proportionate reporting in practice.
Book a demo and see how granular data from your grantees aggregates into the monitoring reports, dashboards, and impact data you need — without adding to their workload.