Reporting for funders
Get better reporting by asking for less.
Your grantees already collect the data you need, and Plinth aggregates it into the reporting you want without anyone writing a report.
Grant reporting is broken for everyone
Charities spend up to 30% of staff time writing reports, and funders still don't get what they need.
You ask for more than you read
Most funders have never audited which parts of their reporting requirements they use for decisions.
Every report is bespoke
Grantees rewrite the same underlying data in a different format for every funder.
Reports show only what worked
When reporting feels high-stakes, charities leave out what didn't, which is where the learning is.
Reports arrive too late to act on
By the time a written report lands, the moment to step in has passed.
Proportionate by design
Small grants with light activity generate light reports, and large programmes generate rich ones. The depth scales with the work, and nobody duplicates effort.
Collection
Your grantees do their jobs. You get your reports.
Registers, case notes, surveys, referrals and outcomes are captured as part of delivery, then roll up into the dashboards and reports you define.
- No separate reporting step
- Captured in the moment, challenges included
- Collected once, used by every funder
Conversations
Turn a conversation into a formal monitoring report
A grantee records a check-in call, site visit or catch-up, and AI maps what was said to your monitoring form fields. The report matches the form's, and the grantee never opened one.
- Live transcription with speaker identification
- Numbers, outcomes, challenges and progress extracted
- Richer data than fields filled in after the fact
Recorded check-in call · 12 min
Grant officer: How's the youth programme going this quarter?
Project lead: Really well. We've had 186 young people through the doors, up from 140 last quarter. The Thursday evening sessions are packed…
Grant officer: And the mentoring strand?
Project lead: We matched 23 new pairs this quarter. Retention is at 85%. One challenge: we're struggling to recruit male mentors…
Monitoring report, filled in by AI
| Beneficiaries reached | 186 |
| Mentoring pairs matched | 23 |
| Mentor retention rate | 85% |
| Key challenge | Male mentor recruitment |
| Quarter-on-quarter growth | +33% |
Same structured report either way. Your grantee chooses how they submit.
Three lenses
One set of data, from dashboard to board report
The same granular data surfaces as a live portfolio view, a monitoring report or a full impact report, depending on who is asking.
- Real-time dashboards, filtered by fund, programme, region or period
- Monitoring forms that ask only what you'll use, reviewed and approved in one place
- Impact reports with narrative, charts and demographics, in 26 languages, as PDF or web
- Outcomes aggregated and compared across grantees
Grantees
What your grantees experience
Their normal work becomes the reporting, and the same records satisfy every funder. When reporting isn't a burden, they tell you what isn't working too.
- Attendance, case notes and surveys, captured as they work
- A call or site visit can stand in for a form
- No rewriting the same information for each funder
Plinth has revolutionised our data management. It allows us to create bespoke reports for donors, incorporating the specific data they are interested in. We can easily track outcomes, measure the impact of funded projects, and analyse trends over time. …
Sharon Gollan
Head of Grants, Point North Community Foundation
See proportionate reporting in practice.
See how granular data from your grantees becomes the monitoring reports, dashboards and impact data you need, without adding to their workload.