Grant Management Software vs. Spreadsheets

Spreadsheets suit very small pilots; software is safer and faster for almost everything else.

• Software provides audit trails and automated checks.
• Spreadsheets create version conflicts and hidden costs.
• AI features make reviews and reporting far quicker.

Where spreadsheets struggle

They are flexible but fragile for multi‑user processes.

• No built‑in conflicts, approvals or logs.
• Duplicate data and formula errors.
• Painful reporting across programmes.

Key takeaway: risk rises quickly as volume grows.

Why software wins

Purpose‑built platforms embed best practice.

• Eligibility gates, due diligence and reviewer workspaces.
• Agreements, payments and change tracking.
• Impact dashboards and exportable packs.

Key takeaway: Plinth replaces scattered files with one secure workflow.

Migration tips

Move smoothly with a short pilot.

• Import past data and documents.
• Recreate only the steps that add value.
• Train staff with real cases and office hours.

Key takeaway: quick wins build momentum.

FAQs

Can we keep spreadsheets for analysis?

Yes—export data; avoid using them as the system of record.

Are licences expensive?

Total cost is usually lower than manual administration.

How long does change take?

Weeks with templates and light onboarding.