Generic SaaS vs Purpose-Built Grant Software

Generic tools can be adapted for grants, but purpose‑built platforms deliver faster value and stronger governance.

• Grant systems encode sector best practice.
• Generic tools need workarounds and lack audit features.
• Applicant experience is smoother on dedicated portals.

Where purpose‑built wins

Features tuned for the lifecycle.

• Eligibility, reviews, payments and impact in one place.
• Conflict logging and decision notes.
• AI that understands grant text and criteria.

Key takeaway: Plinth fits the job out of the box.

When generic tools can help

Use for supplementary needs, not the core.

• Document libraries or discussion boards.
• Analytics dashboards connected via exports.
• One‑off surveys or events.

Key takeaway: avoid shifting core workflows outside the grant system.

Decision checklist

Test typical tasks with real data.

• Time each step and check audit trails.
• Assess applicant and reviewer experience.
• Validate security and data residency.

Key takeaway: specialisation pays off quickly.

FAQs

Can we start on generic tools?

Yes for pilots; move to a grant system as you grow.

Do purpose‑built tools limit flexibility?

Good ones are configurable without custom code.

Is migration hard?

With exports and templates, moves are straightforward.