Modernising Grantmaking: From Paper to Platforms

Modernising grantmaking means replacing paper forms and ad‑hoc spreadsheets with a single secure platform that supports the full lifecycle.

• Faster decisions through structured data and automation.
• Better access for small organisations via simple online forms.
• Clearer audit trails and reporting for boards and the public.

Why digitisation matters now

Digital tools shorten cycles and raise standards of fairness and transparency.

• Applications are validated at entry, reducing to‑and‑fro emails.
• Reviewers work from one source of truth with conflicts logged.
• Decisions and feedback are recorded consistently for every applicant.

Key takeaway: digitisation improves both applicant experience and governance.

What a modern platform looks like

Today’s systems are cloud‑based, secure and easy to configure without code.

• Role‑based access, MFA and encryption in transit and at rest.
• No‑code forms and workflows that adapt to each programme.
• API/exports to link to finance and BI tools.

Key takeaway: Plinth delivers power without complexity.

Transitioning from legacy tools

Move programme by programme; import historical data where needed.

• Map your process and remove steps that add no value.
• Use templates for criteria, feedback and agreements.
• Train reviewers with a short sandbox exercise.

Key takeaway: incremental change brings quick wins and early buy‑in.

FAQs

Is migration disruptive?

Not if phased; archives remain accessible and new rounds run in Plinth.

What if applicants have low digital access?

Offer assisted submissions and mobile‑friendly forms.

How do we keep costs predictable?

Adopt transparent, usage‑based plans and avoid bespoke one‑offs.